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2004 National ESS Field Trial

Minutes
Comparison
Income
By-Laws
Premium
Entry Form
Secretary's Letter

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**Minutes**
NATIONAL ENGLSIH SPRINGER SPANIEL FIELD TRIAL ASSOCIATION MINUTES OF THE ANNUAL MEETING IN ALTOONA, PENNSYLVANIA NOVEMBER 7, 2003 Determination of Quorum Delegates were identified and there was a roll call of the delegates. Thirty-nine delegates were present which constituted a quorum for the meeting. Acceptance of the Minutes of the 2002 Annual Meeting The minutes of the Annual Meeting held in Redwood Falls, Minnesota on November 10, 2002 were approved as presented. President’s Message President Frank Mackinson welcomed the delegates to the meeting and reported that he was looking forward to a successful 2003 National Open Championship Field Trial. Election of Officers Jim Boone reported that the nominating committee had put forth a slate of officers for the upcoming year. That slate included don Bramwell- President, Bob Child- First Vice President, Bob Montler- Second Vice President, Mhari Peschel- Secretary/Treasurer. It was moved and seconded that the slate of officers be approved as presented. The motion carried. Acceptance of Treasurer’s Report for 2002 The Treasurer’s report for 2002 was presented. Ed Faraci made a motion that the report be accepted. The motion was seconded. The motion was approved. Announcement of Judges for the 2004 National Open Frank Mackinson announced the results of the voting for the selection of Judges for the 2004 National. The judges will be Clay Earl and David Jones. Member Club Dues for 2004 It was moved and seconded that the member club dues remain at $75.00 for 2004. The motion carried. Location and dates of the 2004 National Open Don Bramwell presented the area for the National Open Championship in 2004 will be surrounding Hutchison, Kansas. While he could promise everyone that it will be perfect cover he would just let them experience it for themselves. The trial will start on November 28, 2004 and will run until conclusion. It was moved and seconded that the area and dates presented be approved. The motion was approved. Qualification for the 2004 National Open It was moved and seconded that the qualification for a dog to enter the 2004 National Open remain at one point. The motion was approved. Entry Fees for the 2004 National Open It was moved and seconded that the entry fee for the 2004 National Open Championship remain at $200.00. The motion was approved. Other Business Other Business Selection of National Open Judges Dan Langhans wanted to discuss the way the judges for the National Open Championship were selected and suggest a possible change in that process. He outlined a process that would include voting by handlers of placing dogs as well as owners of placing dogs rather than the clubs voting on the judges. The process would still be a two step process including the voting for six nominees and then the voting for two nominees. It was moved and seconded that the voting process be reviewed to incorporate the method outlined by Dan Langhans. This motion was approved by a vote of 27 for and six against. Tim DeGroff stated that while incorporating the change might be a good idea it involved an amendment to the By-Laws. The process for amending the By-Laws includes a notification period prior to the vote on any change. Mhari Peschel agreed and read the applicable sections of the By Laws regarding amendments, She stated that it is possible to bypass the waiting period under Article XIII secion 2 of the bylaws with a 2/3 majority of the delegates. Frank Mackinson opened the floor for discussion. Discussion included the idea that several delegates would like to have the opportunity to present this idea to their club for discussion before voting on such a change. Discussion also included that the concept of the people who own and are handling dogs in the Open stakes should have more say in the voting process than people who, perhaps, are not active field trailers. There was concern that not all clubs are polling their club members when completing the ballots for judges. Prior to the vote on this motion Mhari Peschel stated that even though the process outlined in Article XIII section 2 might be waived no written bylaw amendment that could be put to a vote had been presented or was ready for presentation at this time. That would be required before a vote to amend the bylaws could take place. Tim DeGroff moved to table the motion to table the motion on the floor. It was seconded and approved. Risk Assessment Roger Dolliff brought up the issue of liability for the organization and recommended that a risk assessment be completed for the organization by an outside professional. He stated that in today’s environment and with the type of activities we are involved in there should be a guidelines set determining adequate and recommended insurance coverage for our workers, volunteers and participants. There was discussion regarding how much an assessment would cost and was this really the role of the NESSFTA. Frank Mackinson asked Roger Dolliff to put together a small committee to investigate the cost of hiring a risk manager to perform such an assessment. Welcome to the 2003 National Open Frank Mackinson asked Ed Faraci to give a welcome to the trial. Ed gave special thanks to the Mid-Penn club for all of their work. He reported the caravan would be leaving at 6:30 a.m. for the breakfast at the golf course and that the trial would begin promptly at 8 a.m. There being no further business the meeting was adjourned. Respectfully submitted, Mhari Peschel Secretary

2001, 2002, 2003, Comparison

		2001 Field Trial	2002 Field Trial	Variance		2003 Field Trial

650-Trial Entry Fees		21,150.00	20,400.00	-750.00		27,400.00
652-Bird Sales		460.00	1,480.00	1020.00		0.00
660-Banquet Income		3,120.00	3,655.00	535.00		2,940.00
662-Merchandise Sales
	663-Cost of Merchandise	0.00	-3,943.10	-3943.10
	662-Merchandise Sales - Other	400.00	3,902.00	3502.00
Total 662-Merchandise Sales		400.00	-41.10	-441.10
664-Fundraising
	664-01 Hat Pool	240.00		-240.00
	664-02 Calcutta	0.00	990.00	990.00		1,784.50
	664-03 Auction	0.00	430.00	430.00		1,628.00
	664-04 Raffle Income
	664-045 Cost of Raffle Merch					-1,000.00
	664-04 Raffle Income - Other					3,410.00
	Total 664-04 Raffle Income					2,410.00
Total 664-Fundraising		240.00	1,420.00	1180.00		5,822.50
665-Catalog Sales		135.00	177.00	42.00		60.00
666-Advertising Income		3,764.12	3,804.00	39.88		3,908.00
670-Donations		1,937.00	1,900.00	-37.00		1,750.00
		31,206.12	32,794.90	1588.78		41,880.50

704- Grounds Expenses						1,040.00
705-Licenses and Fees		200.50	93.00	-107.50		93.50
710-Advertising		215.12	258.71	43.59		231.81
711-Catalog		5,986.57	6,283.62	297.05		5,783.58
712-Copies		86.59	174.00	87.41		122.08
713-Postage		186.70	138.47	-48.23		148.46
715-Office Supplies		181.13	15.42	-165.71		36.97
717-Photography		501.18	1,223.65	722.47		1,000.00
720-Travel		887.64		-887.64		0.00
722-Trial Supplies		270.44	893.54	623.10		0.00
723-Portolets		375.00	491.95	116.95		416.88
725-Shells		1,416.16	612.00	-804.16		240.00
726-Gunners expenses						465.00
730-Birds		11,758.20	9,304.40	-2453.80		8,128.00
732 Bird Planter		1,600.65	1,823.65	223.00		3,493.86
735 Awards		2,807.48	2,910.00	102.52		828.64
738 Pins						50.50
740 Participant Gifts		1,010.71	194.61	-816.10	***	557.12
742 Committee Gifts		755.50	642.00	-113.50		1,043.74
743-Committee Expenses		2,158.81	595.32	-1563.49		855.56
744-Judges Gifts		400.00	605.00	205.00		527.40
745 Judges Expenses		2,481.10	2,234.61	-246.49		2,360.26
745 Judges Expenses						350.60
750 Hosted Cocktail Party		3,643.45	3,013.10	-630.35		6,352.65
752 Banquet		4,148.20	2,856.21	-1291.99		4,757.26
		41,071.13	34,363.26	-6707.87		38,883.87
		-9,865.01	-1,568.36	8296.65		2,996.63

	Entries	141	136			137
	Cost of Trial per entry:
	Operation of Trial	190.30	152.43			160.51
	Cost of Catalog ( net)	15.76	18.23			13.69
	Cost of Events	25.84	22.15			46.36
		231.90	192.81			220.56

	Proceeds per entry:
	Entry Fee	150.00	150.00			200.00
	Fundraising	1.70	10.44			42.50
	Merchandise Sales	2.84	(0.30)			-
	Donations	13.74	13.97			12.77
	Catalog Sales	0.96	1.30			0.44
	Banquet Income (net)	(7.29)	5.87			(13.26)
		161.95	181.28			242.45

	Net Cost (Income) per entry	69.95	11.53			(21.89)

	NOTE: These figures include revenues and expenses related to these trials through March 22, 2003

2003 Income Statement

					2002 Field Trial	2003 Field Trial	Operations	Unclassified	TOTAL
	Income
		600- Membership Dues			0.00	0.00	3,750.00	0.00	3,750.00
		650-Trial Entry Fees			0.00	27,400.00	0.00	0.00	27,400.00
		652-Bird Sales			0.00	0.00	0.00	0.00	0.00
		660-Banquet Income			0.00	2,940.00	0.00	0.00	2,940.00
		664-Fundraising
			664-02 Calcutta		0.00	1,784.50	0.00	0.00	1,784.50
			664-03 Auction		0.00	1,628.00	0.00	0.00	1,628.00
			664-04 Raffle Income
				664-045 Cost of Raffle Merch	0.00	-1,000.00	0.00	0.00	-1,000.00
				664-04 Raffle Income - Other	0.00	3,410.00	0.00	0.00	3,410.00
			Total 664-04 Raffle Income		0.00	2,410.00	0.00	0.00	2,410.00
		Total 664-Fundraising			0.00	5,822.50	0.00	0.00	5,822.50
		665-Catalog Sales			15.00	60.00	0.00	0.00	75.00
		666-Advertising Income			455.00	3,908.00	0.00	0.00	4,363.00
		670-Donations			0.00	1,750.00	0.00	0.00	1,750.00
	Total Income				470.00	41,880.50	3,750.00	0.00	46,100.50
	Expense
		701- Insurance			0.00	0.00	670.20	0.00	670.20
		704- Grounds Expenses			0.00	1,040.00	0.00	0.00	1,040.00
		705-Licenses and Fees			0.00	93.50	28.52	0.00	122.02
		710-Advertising			0.00	231.81	0.00	0.00	231.81
		711-Catalog			0.00	5,783.58	0.00	0.00	5,783.58
		712-Copies			0.00	122.08	127.21	0.00	249.29
		713-Postage			0.00	148.46	73.00	0.00	221.46
		715-Office Supplies			0.00	36.97	34.75	0.00	71.72
		717-Photography			0.00	1,000.00	0.00	0.00	1,000.00
		722-Trial Supplies			511.20	0.00	0.00	0.00	511.20
		723-Portolets			491.95	416.88	0.00	0.00	908.83
		725-Shells			0.00	240.00	0.00	0.00	240.00
		726-Gunners expenses			0.00	465.00	0.00	0.00	465.00
		730-Birds			0.00	8,128.00	0.00	0.00	8,128.00
		732 Bird Planter			0.00	3,493.86	0.00	0.00	3,493.86
		735 Awards			0.00	828.64	0.00	0.00	828.64
		738 Pins			0.00	50.50	833.00	0.00	883.50
		740 Participant Gifts			0.00	557.12	0.00	0.00	557.12
		742 Committee Gifts			0.00	1,043.74	0.00	0.00	1,043.74
		743-Committee Expenses			0.00	855.56	0.00	0.00	855.56
		744-Judges Gifts			0.00	527.40	0.00	0.00	527.40
		745 Judges Expenses			272.92	2,360.26	0.00	0.00	2,633.18
		746- Marshal expenses			0.00	350.60	0.00	0.00	350.60
		750 Hosted Cocktail Party			0.00	6,352.65	0.00	0.00	6,352.65
		752 Banquet			0.00	4,757.26	0.00	0.00	4,757.26
	Total Expense				1,276.07	38,883.87	1,766.68	0.00	41,926.62
Net Income					-806.07	2,996.63	1,983.32	0.00	4,173.88

The bylaws of the NESSFTA
(National English Springer Spaniel Field Trial Association)
Here is the .pdf file

Event # 2004367901 FIELD TRIAL PREMIUM LIST National English Springer Spaniel Field Trial Association AKC Licensed National Open Championship November 28, 2004 until conclusion Quail Valley Hunt Club, McPherson, Kansas OPEN TO ANY ENGLISH SPRINGER SPANIEL SIX MONTHS OF AGE OR OVER WHICH HAS EVER PLACED FIRST IN THE NATIONAL OPEN CHAMPIONSHIP STAKE FOR ENGLISH SPRINGER SPANIELS, OR WHICH IN THE PRECEDING YEAR PLACED SECOND, THIRD OR FOURTH IN THE NATIONAL OPEN CHAMPIONSHIP STAKE FOR ENGLISH SPRINGER SPANIELS, OR WHICH DURING THE PERIOD FROM NOVEMBER 13, 2003 UNTIL THE CLOSE OF ENTRIES FOR THIS STAKE HAS EITHER PLACED FIRST, SECOND, THIRD OR FOURTH IN AN OPEN ALL-AGE STAKE AT AN A.K.C. LICENSED OR MEMBER FIELD TRIAL This Field Trial is held under Rules and Procedures of the American Kennel Club MAIL ADVANCE ENTRIES WITH CHECKS PAYABLE TO NESSFTA TO: Mhari M. Peschel, Field Trial Secretary 10220 WCR 1, Longmont, CO 80504 Phone and Fax (303) 682-1141 ENTRIES WILL CLOSE WITH THE FIELD TRIAL SECRETARY AT: 10220 WCR 1, Longmont, CO 80504 5:00 P.M. (MST) Tuesday, November 16, 2004 DRAWING WILL TAKE PLACE AT: 10220 WCR 1, Longmont, CO 80504 6:00 P.M. (MST), Tuesday, November 16, 2004 OFFICIAL GUNS David Adams., Captain of the Guns JUDGES FOR NATIONAL OPEN CHAMPIONSHIP STAKE Clay Earl, RR5, Saskatoon, Saskatchewan, Canada S7K3J8 David Jones, 161 River Ranch Rd., Tivoli, TX 77990 FIELD TRIAL HEADQUARTERS Best Western Holiday Manor . www.bestwestern.com Mc Pherson, KS 620-241-5343 or 1-888-841-0038 STAKES, SCHEDULE AND ENTRY FEES National ChampionshipOpen Stake $200.00 8:00 a.m., Sunday November 28, 2004 COURSES AND BIRDS Pheasants CLUB OFFICERS President Don Bramwell, 15183 SW 25 Ave., Spivey, KS 67142 Vice-President Bob Child, 719 North 4700 West, Ogden, Utah 84404 Secretary/Treasurer Mhari Peschel, 10220 WCR 1, Longmont, CO 80504 FIELD TRIAL SECRETARY Mhari Peschel FIELD TRIAL COMMITTEE Steve Beyer, Chairman 5505 N. 230th St., Elkhorn, NE 68022 Jim Boone, Don Bramwell, Bob Child, Ed Faraci, Bob Iversen, Bob Murdock, Gary Peschel, Peter Rainey, Ken Willis PRIZES Standard AKC Rosettes to all placing Dogs Trophy for permanent possession to all placing Dogs

Fillable Entry Form in Microsoft Word Document

OFFICIAL AMERICAN KENNEL CLUB FIELD TRIAL ENTRY FORM
                        Note: This Entry Form Must Be Completed in Full
National English Springer Spaniel Field Trial Association
Quail Valley Hunt club, McPherson, Kansas
Sunday November 28, 2004 until Conclusion
I SUBMIT $ 200.00        for entry fees. EVENT #2004367901

Enter in Stake/Test: X Open All-Age

NAME OF DOG________________________________ CALL NAME _______________
A.K.C. Reg                                                                     Or A.K.C. Litter Number
Number      _________________________________   (If Dog Not Reg.) _______________
Or Foreign Reg. No. __________________________       And Country of Registry USA
Breed - English Springer Spaniel   MALE___ FEMALE ___ Date of Birth ______________
Sire   ____________________________________________________________________
Dam   ___________________________________________________________________
Breeder _________________________________________________________________
Name of Actual Owner (Print)
_________________________________________________________________________
Owner's Address   __________________________________________________________
City ___________________________       State   __________   Zip Code _____________
Name of Owners Agent/Handler (Print)
_________________________________________________________________________
Phone                                                             Email
______________________________           ______________________________________

I CERTIFY that I am the actual owner of this dog, or that I am the duly authorized agent of the actual owner whose name I have entered above. In consideration of the acceptance of this entry. I (we) agree to abide by the rules and regulations of The American Kennel Club in effect at the time of this trial, and by any additional rules and regulations appearing in the premium list for this trial, and entry form. I (we) certify and represent that the dog entered is not a hazard to persons or other dogs. The entry is submitted for acceptance on the foregoing representation and Agreement. I (we) agree that the club holding this event has the right to refuse this entry for cause which the club shall deem sufficient. In consideration of the acceptance of this entry and of the holding of this event and of the opportunity to have the dog judged and to win prize money, ribbons, or trophies, I (we) agree to hold the AKC, the event giving club, their members, directors, governors, officers, agents superintendents or show secretary and the owner or lessor of the premises and any provider of services that are necessary to hold this event and any employees or volunteers of the aforementioned parties, and any AKC approved judge, judging at this event, harmless from any claim for loss or injury which may be alleged to have been caused directly or indirectly to any person or thing by the act of this dog while in or about the event premises or grounds or near any entrance thereto, and I (we) personally assume all responsibility and liability for any such claim; and I (we) further agree to hold the aforementioned parties harmless form any claim for loss, injury or damage to this dog.
Additionally, I (we) hereby assume the sole responsibility for and agree to indemnify, defend and save the aforementioned parties harmless from any and all loss and expense (including legal fees) by reason of the liability imposed by law upon any of the aforementioned parties for damage because of bodily injuries, including death at any time resulting therefrom, sustained by any person or persons, including myself (ourselves) or on account of damage to property, arising out of or in consequence of my (our) participation in this event, however such, injuries death or property damage may be caused, and whether or not the same may have been caused or may be alleged to have been caused by the negligence of the aforementioned parties or any of their employees, agents, or any other persons. I (we) agree that any cause of action, controversy or claim arising out of or related to the entry, exhibition or attendance at the event between the AKC and/or this club and myself (ourselves) or as to the construction, interpretation and effect of this Agreement shall be settled by arbitration pursuant to the applicable rules of the American Arbitration Association. However, prior to arbitration all applicable AKC Bylaws, rules and procedures must first be followed as set forth in the AKC Charter and Bylaws, rules, published policies and guidelines. The Rules Applying to Registration and Discipline, as well as other rules, published policies and guidelines are available at www.akc.org .

SIGNATURE of Owner or His Agent
Duly Authorized to Make this Entry

_____________________________________________________________________________

National English Springer Spaniel
Field Trial Association
2004
Don Bramwell, President                     Mhari Peschel, Sec/ Treas                    Steve Beyer , FT Chair
15183 SW 25th Ave.                         10220 WCR 1                                     5505 N. 230th St.
Spivey, KS 67142                             Longmont, CO 80504                          Elkhorn, NE 68022

August 23, 2004

Dear Trial Secretary,

Enclosed are four premium packets for the 2004 National Open to be distributed to the dogs placing in the Open stake in your recent or upcoming trials. If you have a trial that is in November please make sure that the recipients are aware that the closing date is November 16, 2004. Phone entries will not be accepted so that means those premiums will have to be express mailed to make sure I get them by the November 16th closing date. Fax entries received before closing will be accepted for those dogs qualifying in trials held the weekend of November 13 and 14, 2004 but hard copy and entry fees must be received by November 17th.   My fax number is 303-682-1141.   Phone entries will be accepted for those trials that occur after the closing date (those trials that are the third weekend of November.) The best way to contact me at that time will be on my cell phone (303-956-1141) or by e-mail at parafarm1@mindspring.com .

Also the field trial secretary must either call or e-mail me by November 15th with the placements, full name of the dog, owner, handler and the number of starters for both the Open and Puppy stakes in you trials.   If your trial is held before the second weekend in November you should send me a marked catalog that includes the information listed above by November 15th.   Remember that in order to properly tabulate the high point open and puppy, I need to receive the correct information from you.

Good luck and good trialing to all of you.

Mhari Peschel
Secretary