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MINUTES OF THE ANNUAL MEETING IN ALTOONA, PENNSYLVANIA
Determination of Quorum Delegates were identified and there was a roll call of the delegates. Thirty-nine delegates were present which constituted a quorum for the meeting. Acceptance of the Minutes of the 2002 Annual Meeting The minutes of the Annual Meeting held in Redwood Falls, Minnesota on November 10, 2002 were approved as presented. President’s Message President Frank Mackinson welcomed the delegates to the meeting and reported that he was looking forward to a successful 2003 National Open Championship Field Trial. Election of Officers Jim Boone reported that the nominating committee had put forth a slate of officers for the upcoming year. That slate included don Bramwell- President, Bob Child- First Vice President, Bob Montler- Second Vice President, Mhari Peschel- Secretary/Treasurer. It was moved and seconded that the slate of officers be approved as presented. The motion carried. Acceptance of Treasurer’s Report for 2002 The Treasurer’s report for 2002 was presented. Ed Faraci made a motion that the report be accepted. The motion was seconded. The motion was approved. Announcement of Judges for the 2004 National Open Frank Mackinson announced the results of the voting for the selection of Judges for the 2004 National. The judges will be Clay Earl and David Jones. Member Club Dues for 2004 It was moved and seconded that the member club dues remain at $75.00 for 2004. The motion carried. Location and dates of the 2004 National Open Don Bramwell presented the area for the National Open Championship in 2004 will be surrounding Hutchison, Kansas. While he could promise everyone that it will be perfect cover he would just let them experience it for themselves. The trial will start on November 28, 2004 and will run until conclusion. It was moved and seconded that the area and dates presented be approved. The motion was approved. Qualification for the 2004 National Open It was moved and seconded that the qualification for a dog to enter the 2004 National Open remain at one point. The motion was approved. Entry Fees for the 2004 National Open It was moved and seconded that the entry fee for the 2004
National Open
Championship remain at $200.00. The motion was
approved.
Other Business Selection of National Open Judges Dan Langhans wanted to discuss the way the judges for the National Open Championship were selected and suggest a possible change in that process. He outlined a process that would include voting by handlers of placing dogs as well as owners of placing dogs rather than the clubs voting on the judges. The process would still be a two step process including the voting for six nominees and then the voting for two nominees. It was moved and seconded that the voting process be reviewed to incorporate the method outlined by Dan Langhans. This motion was approved by a vote of 27 for and six against. Tim DeGroff stated that while incorporating the change might be a good idea it involved an amendment to the By-Laws. The process for amending the By-Laws includes a notification period prior to the vote on any change. Mhari Peschel agreed and read the applicable sections of the By Laws regarding amendments, She stated that it is possible to bypass the waiting period under Article XIII secion 2 of the bylaws with a 2/3 majority of the delegates. Frank Mackinson opened the floor for discussion. Discussion included the idea that several delegates would like to have the opportunity to present this idea to their club for discussion before voting on such a change. Discussion also included that the concept of the people who own and are handling dogs in the Open stakes should have more say in the voting process than people who, perhaps, are not active field trailers. There was concern that not all clubs are polling their club members when completing the ballots for judges. Prior to the vote on this motion Mhari Peschel stated that even though the process outlined in Article XIII section 2 might be waived no written bylaw amendment that could be put to a vote had been presented or was ready for presentation at this time. That would be required before a vote to amend the bylaws could take place. Tim DeGroff moved to table the motion to table the motion on
the floor.
It was seconded and approved.
Roger Dolliff brought up the issue of liability for the organization and recommended that a risk assessment be completed for the organization by an outside professional. He stated that in today’s environment and with the type of activities we are involved in there should be a guidelines set determining adequate and recommended insurance coverage for our workers, volunteers and participants. There was discussion regarding how much an assessment would cost and was this really the role of the NESSFTA. Frank Mackinson asked Roger Dolliff to put together a small committee to investigate the cost of hiring a risk manager to perform such an assessment. Welcome to the 2003 National Open
There being no further business the meeting was adjourned. Respectfully submitted, Mhari Peschel
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